Create your first items

Why not create all items at once?

Start small. Create your first 10-15 key items first: the ones that most often go missing or cost the most time. After 4-8 weeks, you can add more items.

The key data for each item

Master data (required):

• Item name (e.g. "Stainless steel screw M8x40")
• Item number (e.g. "ESS-M8-40", if you have one)
• Supplier (select from your supplier list)

Packaging unit (important):

• How is the item delivered? (e.g. 1 box = 100 pcs)
• How is it withdrawn? (e.g. 1 bag = 10 pcs)
• repleno converts automatically

Minimum stock and maximum stock:

• Minimum stock: when should repleno reorder? (e.g. 50 pcs)
• Maximum stock: what is the target maximum on hand? (e.g. 200 pcs)
• Rule of thumb: minimum stock = 2-3 days of consumption

Categories (optional):

• Helps with clarity (e.g. "Screws", "Tools", "Chemicals")
• Not required, but useful once you have many items

Step by step

1. In repleno, open "Items"
2. Select "New item"
3. Enter name, item number, and supplier
4. Define packaging units (e.g. 1 box = 100 pcs)
5. Set minimum stock and maximum stock
6. Optional: assign a category
7. Save

Done. The item is now ready for scans and automated ordering.

Defining packaging units correctly

Example 1: Screws

• Delivery unit: 1 box = 100 pcs
• Withdrawal unit: 1 bag = 10 pcs
• repleno converts automatically: 5 bags = 50 pcs = 0.5 boxes

Example 2: Tools

• Delivery unit: 1 pc
• Withdrawal unit: 1 pc
• Simple: 1 = 1

Minimum stock: how high?

Rule of thumb:

• Minimum stock = 2-3 days of consumption
• Add a safety buffer (e.g. +20%)
• Start a bit higher, then fine-tune after 4-8 weeks

Example:

• Consumption: 20 pcs per day
• Lead time: 2 days
• Minimum stock: 20 x 3 = 60 pcs (with buffer)

Best practices

• Start with your 10-15 most important items
• Choose minimum stock values generously (safety buffer)
• After 4-8 weeks, analyze consumption and adjust minimum stock
• Use categories once you have more than 20-30 items

In short: Creating an item takes 2-3 minutes. After that, repleno monitors stock and reorders automatically for years, without you having to think about it.