Procurement
How the four procurement modes in repleno work, from manual ordering to automatic ordering with no manual intervention.
repleno supports four procurement methods per item: manual, demand notification, automatic with approval, and automatic ordering. The procurement method determines what happens when repleno detects a need.
The three procurement levels
| If you want | Use | What happens | Where you find it |
|---|---|---|---|
| repleno only reports demand | Demand notification | You order yourself, whenever and wherever you want. | Under Demand Notifications |
| repleno prepares an order for you | Automatic with approval | repleno creates the order in advance and waits for your approval. | Under Purchase Orders -> Approvals |
| repleno orders by itself | Automatic ordering | repleno bundles the demand and sends the order without manual intervention. | Under Purchase Orders |
Terminology: The middle mode is conceptually an order proposal. In the UI it is currently labeled Automatic with approval. Functionally it belongs to Purchase Orders, not to Demand Notifications.
The four modes
- Manual: repleno tracks the stock level but does not intervene in procurement.
- Demand notification: repleno reports the need. The employee decides whether, when, and from whom to order.
- Automatic with approval: From Scale when a need arises, repleno creates an order proposal and presents it for your approval. The order only goes to the supplier once you have approved it. For items you want to check before they are sent.
- Automatic ordering: From Flow repleno bundles the need per supplier and sends an order at the next dispatch time. No manual intervention required.
With multiple storage locations, one more method is added: transfer, where a storage location meets its need from another instead of ordering externally. Why that makes sense is explained in Sites and Transfers.
Reordering yourself
As an admin, you tap Reorder in the app when you want to order an item on purpose.
| Item's procurement method | What happens to the item |
|---|---|
| Manual or demand notification | is reported as demand |
| Automatic ordering or automatic with approval | goes onto the order with its supplier, without approval |
If your plan does not include the method or the item has no active supplier, it is reported as demand. If the item is restocked by transfer at a storage location, Reorder is not available there.
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