What to clarify before you start

The three prerequisites

One responsible person. Without clear accountability, no software works. You need someone with a clear role and clear tasks: someone who drives the topic, wants to improve processes, and has the authority to enforce the workflow in the team. This is the admin role.

A device to record on. Withdrawals are booked via the app, in two ways: anyone with their own smartphone books on it and sees stock on the go too. Anyone without one shares a device in the warehouse with colleagues and signs in there with a name and PIN.

Stock items, not direct procurement. repleno is built for items and material that need to be available and whose stock you want to keep an eye on.

Not suitable for repleno: project-specific direct procurement such as solar modules, inverters, or custom-fabricated components that are ordered once for a project and do not go through the warehouse.

What scope to start with

Not everything at once. Starting with the full catalog leads to master data maintenance before repleno can take hold in day-to-day work.

A solid starting point looks like this:

• a few main suppliers rather than the entire network
• the most important items rather than the full range
• a real daily workflow rather than a theoretically perfect configuration

After the first four to eight weeks, it becomes clear where reorder points need sharpening, routines need stabilizing, and gaps need closing.

This reduced scope can stay permanent. See Who repleno is for for which items belong in the system.

What repleno does not replace

repleno does not create a storage structure that does not yet exist. Anyone who has not yet defined zones, aisles, and shelf positions should clarify this before going live. It does not take long, but it needs to be done.

This is where repleno delivers its full potential when searching: is it still in stock? Where is it? Without defined storage locations, you keep searching the same way as before.

How to build a scalable warehouse system: How to label storage locations: a system that grows with your business